If you’ve ever wondered, “What the hell do I actually need to run my business without losing my mind?”—congrats, you’re in the right place.

I’ve tested all the things, wasted way too much money on apps I didn’t need, and finally landed on a handful of ride-or-die tools that keep my business running (without me losing my shit). So, if you want the actual tools that make business easier, more profitable, and way less chaotic—here’s what I swear by.

Oh, and bonus? I’ve got affiliate links for you, so you can snag the best deals if you decide to grab any of these for yourself. Because saving money and getting your business in order? That’s the whole freaking goal, amiright??

Dubsado – My Ultimate Business Lifesaver

Let me repeat that in case you missed it… Dubsado is MY Ultimate Business Lifesaver!

If I could only keep one tool in my business, Dubsado would be it. Hands down. No contest. This powerhouse is my secret weapon for automating workflows, handling contracts, invoicing clients, and keeping my entire client experience running smoothly. No more chasing down payments, forgetting follow-ups, or drowning in admin work—Dubsado does it all.

How you’ll use it:

• Automate your client onboarding (so you’re not manually sending the same emails over and over).
• Send contracts, proposals, and invoices in one go—no more back-and-forth nonsense.
• Set up workflows that take tasks off your plate before you even think about them.

My Special Affiliate Discount & Link : Enjoy 20% off your first year or first month subscription with Dubs

Showit – The Website Builder That Doesn’t Make Me Cry

I’ve tried a lot of website platforms, and Showit is the one that finally made me feel like a tech genius. It gives you total creative freedom without the frustration of coding. Whether you’re a DIY-er or want something fully customized, this platform is flexible, beautiful, and easy to use.

How you’ll use it:

• Drag-and-drop your way to a stunning, strategic website.
• Connect seamlessly with blogging tools and SEO features (so you actually get found online).
• Update your site without breaking the whole damn thing.

My Special Affiliate Discount & Link : Enjoy a free first month subscription with Showit

Canva – Because We’re Not All Graphic Designers

Listen, I can make a mean strategy plan, but I am not about to spend hours designing social posts, lead magnets, and workbooks from scratch. Canva lets me create gorgeous, professional-looking designs without needing a degree in graphic design. Plus, the templates? A total game-changer.

How you’ll use it:

• Design everything from social media posts to client guides in minutes.
• Brand your biz with consistent, professional-looking visuals (because DIY doesn’t have to look bad).
• Create custom templates so you’re not reinventing the wheel every time you need graphics.

Creative Fabrica – Your Secret Weapon for Branding & Design

Want me to let you in on a little secret, when I am searching for the custom fonts I use in my clients branding there is only one place I go. Creative Fabrica. They have an INSANE selection of all things creative, So, if you need fonts, graphics, templates, or literally anything creative for your business, Creative Fabrica has you covered. This is where I get the fun extras that make my branding pop and my digital products look next-level.

How you’ll use it:

• Grab unique fonts and graphics to make your branding stand out.
• Find templates for planners, workbooks, and printables to use in your biz.
• Get unlimited downloads with a membership so you never run out of creative assets.

My Special Affiliate Discount & Link : Get TEN free downloads from Creative Fabrica

Found – The Banking App That Actually Works for Small Biz Owners

Money management is not something to wing in business. Found is my go-to banking tool because it helps me manage my income, track my expenses, and incorporate the Profit First method seamlessly.

This book and approach, created by Mike Michalowicz, was recommended to me by tons of small biz owners and after reading it I can see why. It basically teaches you portion control for your finances—take your profit first, and only use what’s left for expenses. Translation: I always know where my money’s going, and I get paid first (as it should be). But part of this method require you to have multiple bank accounts that easily allow you to portion your business income to the appropriate “buckets”.

Found allows you to do this so freaking easily it’s ridiculous, you can create “pockets” pre-set the percentage you want going into each pocket from your sales, and it takes care of the rest for you…FOR FREE! I seriously LOVE it!

How you’ll use it:

• Keep your personal and business finances separate (non-negotiable!).
• Automatically track business expenses so tax time doesn’t suck.
• Allocate your income the Profit First way so you’re always paying yourself.

My Special Affiliate Discount & Link : We both get $20 when you spend $100 with your new account.

Libby – Because Personal Growth = Business Growth

You know I’m all about working smarter, not harder. And a huge part of that? Constantly learning and leveling up. Enter: Libby, the free app that lets you borrow audiobooks and ebooks from your local library. Business books, mindset shifts, productivity hacks—it’s all at your fingertips for free.

How you’ll use it:

• Stay inspired and sharp without spending a fortune on books.
• Listen to business, leadership, and self-improvement books while you work, walk, or chill.
• Get new ideas and strategies to keep growing as an entrepreneur.

Download it here:

You don’t have to hustle harder—you just need smarter systems. These are the exact tools I use to keep my business running efficiently, and I swear by them. Click the links, grab the free trials, and start setting yourself up for a business that feels lighter, easier, and way more fun to run.

Need help figuring out which tools will work best for your biz? Let’s chat. Book a free strategy call, and I’ll help you streamline your systems like a pro.

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